A-Z
This A-Z listing covers all the content of the HR Support website to help you find what you need quickly
A
- About us
- Absence management (sickness)
- Absence - unauthorised/unexpected
- Abuse (see Domestic abuse)
- Academic employment
- Academic posts at Oxford
- Academic Integrity in Research
- Acting-up allowance
- Additional Annual leave
- Allowances and premiums
- Adoption leave
- Advertising (vacancies), see 'Attracting candidates'
- Agency workers
- Annual leave (Holiday) accrual
- Annual leave entitlement see also staff handbook section 3.8
- Annual leave (additional)
- Annual leave calculation
- Annual leave sickness
- Academic appointment
- Appointment without advertising
- Apprenticeships
- Approval to hold outside appointments
- Authority to offer employment and dismiss (‘hire and fire’)
- Awards for excellence
B
- Benefits (see also Discounts for staff)
- Bereavement (see compassionate leave)
- Bereavement leave, parental
- Bridging and career support schemes
- Bullying (Harassment)
- Bump Severance (standard redundancy procedure)
- Business case, (recruitment)
- Business transfers (TUPE)
C
- Career break
- Career development of research staff (Charter)
- Carers' leave
- Carers (support for)
- Casual workers (including casual teaching and examining)
- Certificates of Sponsorship – see Staff Immigration team
- Charter for the employment and career development of research staff
- Checks, pre-employment
- Children and under 18s, employment of
- Children, safeguarding
- Circulars
- Communications
- Compassionate leave
- Consultants, employment of (and self-employed contractors)
- Consultancy (approval for holding outside appointments)
- Contacts
- Continuous service
- Contracts of employment
- Critical workers
- CRSSUO (Committee to Review the Salaries of Senior University Officers)
D
- Death in service
- Departmental Administrator Project (under review, coming back soon)
- Development (Work, Learn, Develop)
- Direct appointments, see recruitment without advertising
- Disability, line managers’ guide to supporting staff
- Disability, interview arrangements for disabled applicants
- Disciplinary procedures (all staff)
- (DBS) Disclosure and Barring Service
- Discounts for staff
- Discretionary payments
- Discrimination, avoiding in recruitment, see 'Ensuring fair practice at shortlisting and interview stages' and Tips on writing job descriptions & adverts (PDF)
- Dismissal
- Dismissal, authority to dismiss
- Dispensation from lecturing obligations (Sabbatical)
- Doctors' visits, time off for
- Domestic abuse
- Dual appointments
E
- Early retirement (ill-health)
- e-Cigarettes, (see statement of no smoking policy)
- EJRA
- Emergency Back-up care (My Family Care)
- Employee Assistance Programme (EAP)
- Employee representatives (Trades Unions)
- Employer Justified Retirement Age Policy and Procedure
- Employment of children (under 18s)
- Employment of relatives
- Employment status
- Employment tribunals
- End of fixed-term contracts
- Ending employment
- Equal pay audits
- Equality considerations, recruitment, see 'Ensuring fair practice at shortlisting and interview stages'
- Examiners (casual)
F
- Facilities time (trades unions)
- UCU representatives
- Unite and Unison representatives
- Facility time 2023-2024
- Family leave
- Family Care, My (external provider)
- Feedback, to job applicants
- Fertility treatment leave
- First day arrangements (new starters)
- 'Fit Notes'
- Fixed office closures
- Fixed-term contracts
- Fixed-term employee regulations
- Flexible retirement
- Flexible working
- Forms and templates
- Framework for management of family leave for research and academic staff
- Full-time hours
- Furlough Scheme [scheme now ended]
- Further particulars templates (academic staffing)
H
- Handbook, academic-related staff
- Handbook, support staff
- Handbook, benefits
- Harassment and Bullying
- Hardship funding (Staff Financial Support fund)
- HERA
- Holiday entitlement
- Holiday calculator
- Home-working
- Honorary Research Agreement
- Hours of work
- HR Business Partner contacts
- HR Excellence in Research accreditation [now superceded by Researcher Charter- see Researcher Hub for details]
- HR Self-Service
I
- Ill-health retirement
- Immigration
- Incremental progression
- Induction
- Induction for HR staff
- Infertility - leave for treatment
- Internal Jobs Board (see HR Self Service - VPN required)
- International staff, information for
- Internships
- Interviews, see 'Selecting candidates'
J
- JCUSS
- Job advertisements, see 'Attracting candidates'
- Job description
- Job evaluation (grading) and equal pay
- Job vacancies- internal jobs board (HR Self-service, VPN required)
- Job vacancies
- Job Retention Scheme (Coronavirus - CJRS)
- Joint committees (with Trades Unions)
- Joint appointments (academic)
K
- KIT days, during maternity leave
- KIT days, during adoption leave
- See also 'SPLIT' days, during Shared Parental Leave
M
- Management of a reorganisation
- Manager Self-Service, see: HR Self-Service
- Mailing lists
- Managing absence
- Market Pay
- Maternity leave
- Mediation
- Menopause
- Merit Awards, see: Reward and recognition scheme for academic-related and support staff
- Model letters (templates)
N
- Neonatal Care Leave and Pay
- New starter arrangements
- New Ways of Working - superseded by Working from home: hybrid and fully remote working
- News
- No smoking policy
O
- Occupational Health
- Offering employment, ('Authority to employ/dismiss')
- On call and stand-by arrangements
- Open-ended externally funded contracts
- Outside appointments, holding of
- Overseas work
- Overseas, staff who were working overseas during the pandemic
- Overtime
- Oxford University Additional Paternity/Partner Leave
P
- Part-time workers, calculating holiday entitlement
- Part-time workers, hours of work
- Parental leave (unpaid), see also Shared Parental Leave
- Parents
- Parental bereavement leave
- Paternity leave
- Pay gap report, gender
- Pay structure and procedures
- Payroll
- PDR (see POD website)
- Pensions
- People Strategy
- Permits, work (see Staff Immigration Team pages)
- People Committee
- Personnel Security Policy
- Pre-employment checks
- Pre-employment health screening, see New Starter Health Checks
- Pregnancy loss
- Premiums and allowances
- Preventing Harm
- Priority candidates
- Probation
- Professorial Merit Pay
- Proformas (letters and forms)
- Public interest disclosure, code of practice
R
- Reappointment procedure for associate professors (IPO)
- Recognition and procedure agreements, With UCU
- Record keeping, retention of documents
- Recruitment, academic staff
- Recruitment, academic-related and support staff
- Recruitment freeze and redeployment protocol
- Recruitment monitoring
- Recruitment, pre-employment checks
- Redeployment (redundancy) - see also Recruitment freeze and redeployment protocol
- Redundancy
- Redundancy payments, see Stage 5e
- References
- Regrading procedures
- Rehabilitation of Offenders Act - Information
- Relationships, see:
- Reorganisation, management of
- Research staff
- Research staff - HR Excellence in research [contact the Researcher Hub for information]
- Resignation
- Responsibility allowances
- Restructuring
- Retention periods for University personnel records
- Retirement See also EJRA procedures
- Return to on-site working (this guidance has now been removed - please speak to your HRBP if you need assistance)
- Return to on-site working - staff with concerns (as above)
- Return to work discussions (sickness)
- Reward and recognition scheme for academic-related and support staff
- Right to work
- RTOSW
S
- Sabbatical leave (academic staff only)
- Safeguarding children and 'at risk' adults
- Safety Office
- Salary scales
- Salary setting
- Screening job (see pre-employment checks)
- Secondments
- Security, Personnel Security Policy
- Selection criteria (recruitment), see guidance on writing a job description and 'Selecting candidates'
- Self-certification, sickness
- Self-employed contractors (or consultants)
- Self-Service, see: HR Self-Service
- Senior Appointments Panel (SAP)
- Serious misconduct
- Severe Weather Guidance
- Sexual assault - guidance for staff
- Shared Parental Leave (SPL)
- Shortlisting for interview, see: 'Selecting candidates'
- Sickness, managing
- Smoking on University premises
- Snow, see Severe weather guidance
- Social Media, see also Using Social Media in recruitment
- Special leave, see Leave, other reasons
- SPL, see Shared Parental Leave (SPL)
- Staff benefits handbook
- Staff classification codes
- Staff handbook, academic-related
- Staff handbook, support staff
- Staff immigration team
- Staff request
- Staff-student relationships (see also working with relatives and partners)
- Statutory Sick Pay
- Stress, Prevention and management of work-related stress
- Student ambassadors
- Support for carers
- Support for parents
- Supporting staff with disabilities
T
- Technician Commitment (this content has moved to the People and Organisational Development website)
- Templates and forms
- Temporary agency staff
- Temporary staffing service (manager guide)
- Termination of employment
- TUPE
- Terms and conditions of service handbook (academic-related)
- Terms and conditions of service handbook (support staff)
- Term-time only workers, calculating holiday entitlement
- Thank You Board
- Tier 1, 2 and 5 Visas
- Time off in lieu [overtime and other compensatory arrangements]
- Trade Unions
- Training (time off for)
- Transfer of Undertakings (Protection of Employment) Regulations (TUPE)
- Transport schemes
- Travel disruption
V
- Vacancies - internal jobs board
- Vacancies in the University (external)
- Vaping (see statement of no smoking policy)
- Variable hours employees, see 'Employee employment status'
- Variable hours holiday calculator
- Variable shift pattern
- Variation of Duties Scheme
- Vetting (see Pre-employment checks)
- Violence (see Domestic violence)
- Visitors
- Visitatorial Board
- Voluntary severance (standard redundancy procedure)
- Voluntary Redundancy Scheme (VRS) 2016/17 - now closed. For info speak to your HRBP
- Volunteer / Volunteering
- Vulnerable groups, safeguarding (now 'at risk' groups)
W
- Weather Guidance (Severe)
- Weekends, working on, see Overtime
- Welcome Service, see information for international staff
- 'Whistle blowing', see Public interest disclosure
- Work permits, see Staff Immigration Team
- Work place relationships, see:
- Work-related stress, prevention and management of
- Working abroad, see Overseas work
- Working from home
