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NEWS & EVENTS
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HR Support
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Recruitment freeze and Redeployment Protocol
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Pre-employment checks
Contracts
Virtual Recruitment
During Employment
New Ways of Working
New starter arrangements
Secondments
Hours of work
Leave
Family leave
Flexible working
Apprenticeships
Sickness absence
Grievance Procedures
Disciplinary procedures
Other policies
Guidance on supporting staff with concerns about on-site working
Staff who have been overseas during the pandemic
Leaving Employment
Redundancy and end of FTC
Retirement
Resignation
Apprenticeships - end of contract
Conduct, capability and dismissal
Notice
Career and bridging support
TUPE
Death in service
Reward
Pay structures
Allowances and Premiums
Staff benefits
Job evaluation (Grading)
Recognition
Reward governance and monitoring
Templates
A-Z
About
About us
Latest news
Circulars
Contacts
HR governance
HR communications
Information for staff
Home-working and wellbeing guidance for staff
Staff handbooks
Staff benefits
Joint committees and staff representation
Information for research staff
Academic employment
Information for parents and carers
Apprenticeships
Domestic violence
Other key policies
Staff Top-Up Fund
Recruitment
Recruitment freeze and Redeployment Protocol
The recruitment process
Planning a recruitment
Who has authority?
Recruitment without advertising
Priority Candidates
Attracting candidates
Selecting candidates
Selection tests
Offering employment
Apprenticeships
Academic recruitment
Academic posts at Oxford
Guide to the appointment of Associate Professors
Academic staffing: further particular templates
Joint appointment procedures
Temporary Staffing Service
Priority Candidates Support Scheme
PCSS Process
Employment status
Employees
Casual workers
Agency Workers
Self-employed contractors and consultants
Internships
Visitors
Volunteers
Honorary Research Agreement
Pre-employment checks
Standard, compulsory checks
New starter health checks
References
Right to work
What is right to work?
How to complete a right to work check
Casual workers
Right to work for Tier 4 student visa holders
Training
Forms and guidance
Additional, role-related checks
DBS checks
Using social media in pre-employment checks
Employment of ex-offenders
Contracts
Contract templates
Joint employment contracts
Virtual Recruitment
Advice for virtual panel interviewers
Challenges of virtual interviews
Interview briefing for candidates
Tips for the interviewer
Virtual interview set-up
During Employment
New Ways of Working
New starter arrangements
Induction
Example induction programme
Probation
Reappointment procedure for Associate Professors
Continuous service
Secondments
Hours of work
Part-time workers
Variable work patterns
Leave
Holiday entitlement
Additional annual leave
Holiday calculation
Leave for other reasons
Guidelines for leave for academic staff
Career break
Carers’ leave (unpaid, short-term)
Unauthorised absence
Long service leave
Parental Bereavement Leave
Family leave
Maternity leave and pay
University's contractual maternity pay scheme
Before the birth
During maternity leave
After maternity leave
Maternity leave checklist (for administrators)
Adoption leave and pay
University's Contractual Adoption Pay Scheme
Before the adoption
During adoption leave
After adoption leave
Adoption leave checklist
Shared Parental Leave (SPL)
Shared Parental Pay (ShPP)
Statutory Shared Parental Leave and Pay
SPL Notifications – Birth
SPL Notifications – Adoption
Responding to notices to book SPL
SPL in touch days
Employment benefits during SPL
Returning to work after SPL
Family leave for academic staff
Paternity leave
Unpaid parental leave
Fertility treatment leave
Framework for academic and research staff
Guidance for PIs
Family leave glossary
The 'Day One' family leave scheme
Flexible working
Informal applications for flexible working
Flexible working - formal scheme
Flexible working - employee guide
Working from home
Apprenticeships
Sickness absence
Sickness absence reporting and record-keeping arrangements
Guidance on sick pay
Return to work (RTW) after sickness absence
Managing sickness cases and other matters
Informal and formal processes for managing sickness absence
Supporting staff with disabilities
Sick leave for academic staff
Grievance Procedures
Disciplinary procedures
Other policies
Academic appraisal
Academic integrity in research
Fixed closure dates
Holding outside appointments
Employment and Career development of research staff
Code of Practice for the employment and career development of research staff
Guidance for Principal Investigators
Checklist for Researchers
Guidance on Mediation
Frequently asked questions about mediation
No Smoking policy
Overseas working
UK-based employees working overseas
Employing overseas residents
Public interest disclosure whistle blowing code of practice
Reorganisation guidelines
Retention periods for University personnel records
Safeguarding code of practice
Severe weather guidance
Staff-student relationships
Time off for training
Using Social media
Work-related stress - summary
Information and assistance
Policy on the prevention and management of work-related stress
The HSE management standards
Management guidance - work-related stress
Manager’s checklist for the prevention of work-related stress
Signs and indicators
Staff guidance - work-related stress
Variation of duties
Menopause in the workplace
Working with relatives and partners
Guidance on supporting staff with concerns about on-site working
Staff who have been overseas during the pandemic
Leaving Employment
Redundancy and end of FTC
Redundancy procedure
Calculating voluntary severance payment
Bump severance register
Managing and ending fixed-term contracts
FTC appointment, renewal and extension
FTC regular activities
FTC as end date approaches <2 years
FTC as end date approaches >2 years
Fixed-term employee regulations
Retirement
Support staff retirement
Retirement for staff at grades 6 and 7
Retirement grades 8+
The EJRA
Flexible retirement
Gifts to employees on retirement
Resignation
Apprenticeships - end of contract
Conduct, capability and dismissal
Notice
Career and bridging support
TUPE
Death in service
Reward
Pay structures
Main salary and grading structure
Academic staff pay
Clinical staff pay
National pay negotiations
Pay in Higher Education
Senior staff pay
Allowances and Premiums
Allowances for work performed outside of standard working hours
Market pay
Responsibility allowances
Staff benefits
Benefits of working in Higher Education
Job evaluation (Grading)
Higher Education Role Analysis (HERA)
Grading procedure
Regrading procedure
Raising a staff request
Restructuring
Help and guidance
Generic job descriptions
Grade and category descriptions
Introduction to HERA & job descriptions training
Recognition
Professorial Merit Pay
Professorial merit pay 2022
Recognition of Distinction
Reward and Recognition Scheme
Thank you payment to staff (July 2022)
Thank you payment to staff FAQs
Reward governance and monitoring
Equal pay audits
Gender pay gap reporting
CRSSUO
Senior Appointments Panel
Consultation on payments for examining and supervising
Templates
A-Z
About
About us
Latest news
Circulars
Contacts
HR governance
Personnel committee meeting dates
Personnel committee agendas
HR communications
Updates for staff
Information for staff
Home-working and wellbeing guidance for staff
Staff handbooks
Staff handbook - Support staff
Introduction: Support Staff Handbook
Section 2: Staffing Structure
Section 3: Terms and Conditions of Employment
Section 4: Sickness, Maternity Leave and Leave for Other Reasons
Section 5: Codes of Practice, Policies and Procedures
Section 6: Safety, Welfare, Training and Promotion
Section 7: Amenities
Section 8: Discipline, grievance and employee representation
Section 9: Miscellaneous
Staff handbook - Academic-related staff
Introduction: Academic-Related Staff Handbook
Section 2: Staffing Structure
Section 3: Terms and Conditions of Employment
Section 4: Sickness, Maternity Leave and Leave for Other Reasons
Section 5: Codes of Practice, Policies and Procedures
Section 6: Safety, Welfare, Training and Promotion
Section 7: Amenities
Section 8: Discipline, grievance and employee representation
Section 9: Miscellaneous
Staff benefits
Work-life balance
Work+Family space
Frequently asked questions about W+FS
Speak to an expert at W+FS
Financial benefits
Health and Wellbeing
Travel
Personal and professional development
Discounts
Discount codes
University facilities
Joint committees and staff representation
Agreement on informing and consulting employees
Guidance on informing and consulting staff
Academic and academic-related staff (UCU)
University Support Staff (JCUSS)
Discussion between the University and Trades Unions during the pandemic
Information for research staff
HR Excellence in research
HR excellence in research - downloads
Academic employment
Support for academic staff during the COVID-19 pandemic
Information for parents and carers
Information for parents
Support for carers
Apprenticeships
Domestic violence
Other key policies
Staff Top-Up Fund
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Home
A-Z
A-Z
This A-Z listing covers all the content of the HR Support website to help you find what you need quickly
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V
W
X
Y
Z
A
About us
Absence management (sickness)
Absence - unauthorised/unexpected
Abuse (see
Domestic violence
)
Academic employment
Academic posts at Oxford
Academic Integrity in Research
Acting-up allowance
Allowances and premiums
Adoption leave
Advertising (vacancies)
, see '
Attracting candidates
'
Agency workers
Annual leave (Holiday) accrual
Annual leave entitlement
see also
staff handbook section 3.8
Annual leave calculation
Annual leave sickness
Academic appointment
Appointment without advertising
Appraisal (academic scheme)
Apprenticeships
Approval to hold outside appointments
Authority to offer employment and dismiss
(‘hire and fire’)
Awards for excellence
Back to top
B
Benefits
(see also
Discounts for staff
)
Bereavement (see
compassionate leave
)
Bereavement leave, parental
Bridging and career support schemes
Bullying (
Harassment
)
Bump Severance
(standard redundancy procedure)
Business case, (recruitment)
Business transfers (TUPE)
Back to top
C
Career break
Career development of research staff (Code of Practice)
Carers' leave
Carers
(support for)
Casual workers (including casual teaching and examining)
Certificates of Sponsorship – see
Staff Immigration team
Checks, pre-employment
Children and under 18s, employment of
Children, safeguarding
Circulars
Communications
Compassionate leave
Concordat (Code of practice for the employment and career management of research staff)
Consultants, employment of (and self-employed contractors)
Consultancy
(approval for holding outside appointments)
Contacts
Continuous service
Contracts of employment
Coronavirus (Covid-19) guidance and resources
Coronavirus Job Retention Scheme [scheme now ended]
Critical workers
CRSSUO (Committee to Review the Salaries of Senior University Officers)
Back to top
D
Death in service
Departmental Administrator Project (under review, coming back soon)
Development
(Work, Learn, Develop)
Direct appointments, see
recruitment without advertising
Disability, line managers’ guide to supporting staff
Disability
, interview arrangements for disabled applicants
Disciplinary procedures
(all staff)
(DBS) Disclosure and Barring Service
Discounts for staff
Discretionary payments
Discrimination, avoiding in recruitment, see '
Ensuring fair practice at shortlisting and interview stages
' and
Tips on writing job descriptions & adverts
(PDF)
Dismissal
Dismissal,
authority to dismiss
Dispensation from lecturing obligations
(Sabbatical)
Doctors' visits
, time off for
Domestic violence
Dual appointments
Back to top
E
Early retirement
(ill-health)
e-Cigarettes, (see
statement of no smoking policy
)
EJRA
Emergency Back-up care
(My Family Care)
Employee representatives
(Trades Unions)
Employer Justified Retirement Age Policy and Procedure
Employment of children
(under 18s)
Employment of relatives
Employment status
Employment tribunals
End of fixed-term contracts
Ending employment
Equal pay audits
Equality considerations, recruitment, see '
Ensuring fair practice at shortlisting and interview stages
'
Examiners (casual)
Back to top
F
Facilities time (trades unions)
UCU representatives
Unite and Unison representatives
Family leave
Family Care
, My (external provider)
Feedback, to job applicants
Fertility treatment leave
First day arrangements
(new starters)
'
Fit Notes
'
Fixed office closures
Fixed-term contracts
Fixed-term employee regulations
Flexible retirement
Flexible working
Forms and templates
Framework for management of family leave for research and academic staff
Full-time hours
Furlough Scheme [scheme now ended]
Further particulars templates (academic staffing)
Back to top
G
Gender pay gap reporting
Generic job descriptions
Gifts on retirement
Global Mobility see
Overseas working
and
Finance Division
Governance
Grade descriptions
Grading of posts
Grievance procedures
Back to top
H
Handbook, academic-related staff
Handbook, support staff
Handbook, benefits
Harassment and Bullying
Hardship funding (
Staff Top-Up fund
)
HERA
Holiday entitlement
Holiday calculator
Home-working
Honorary Research Agreement
Hours of work
HR Business Partner contacts
HR Excellence in Research
HR Self-Service
Back to top
I
Ill-health retirement
Immigration
Incremental progression
Induction
Internal Jobs Board
(see HR Self Service - VPN required)
International staff, information for
Internships
Interviews, see '
Selecting candidates
'
Back to top
J
JCUSS
Job advertisements, see '
Attracting candidates
'
Job description
Job evaluation (grading) and equal pay
Job vacancies- internal jobs board
(HR Self-service, VPN required)
Job vacancies
Job Retention Scheme
(Coronavirus - CJRS)
Joint committees (with Trades Unions)
Joint appointments
(academic)
Back to top
K
KIT days, during maternity leave
KIT days, during adoption leave
See also
'SPLIT
' days, during Shared Parental Leave
Back to top
L
Latest news
Leave, annual
(see also,
Staff Handbooks leave entitlement
)
Leave, family leave
Leave, for academic staff
Leave, other reasons
Letters, proformas and templates
Living wage
Long service leave
Back to top
M
Management of a reorganisation
Manager Self-Service, see:
HR Self-Service
Mailing lists
Managing absence
Market Pay
Maternity leave
Mediation
Menopause
Merit Awards, see:
Reward and recognition scheme for academic-related and support staff
Model letters (templates
)
My Family Care
Back to top
N
New starter arrangements
New Ways of Working
News
No smoking policy
Notice (ending employment)
Back to top
O
Occupational Health
Offering employment
, ('Authority to employ/dismiss')
On call and stand-by arrangements
Open-ended externally funded contracts
Outside appointments, holding of
Overseas work
Overtime
Back to top
P
Part-time workers, calculating holiday entitlement
Part-time workers, hours of work
Parental leave
(unpaid), see also
Shared Parental Leave
Parents
Parental bereavement leave
Paternity leave
Pay gap report, gender
Pay structure and procedures
Payroll
PDR (see
POD website
)
Pensions
People Strategy
Permits, work (see
Staff Immigration Team pages
)
Personnel Committee
Personnel Security Policy
Pre-employment checks
Pre-employment health screening, see
New Starter Health Checks
Premiums and allowances
Priority candidates
Probation
Professorial Merit Pay
Proformas (letters and forms)
Public interest disclosure, code of practice
Back to top
Q
Qualifying days (sickness absence - SSP)
Back to top
R
Reappointment procedure for associate professors
(IPO)
Recognition and procedure agreements, With UCU
Record keeping, retention of documents
Recruitment, academic staff
Recruitment, academic-related and support staff
Recruitment freeze and redeployment protocol
Recruitment monitoring
Recruitment, pre-employment checks
Redeployment
(redundancy) - see also
Recruitment freeze and redeployment protocol
Redundancy
Redundancy payments, see Stage 5e
References
Regrading procedures
Rehabilitation of Offenders Act - Information
Relationships, see:
Staff-student relationships
Working with relatives and partners
Reorganisation, management of
Research staff
Research staff - HR Excellence in research
Resignation
Responsibility allowances
Restructuring
Retention periods for University personnel records
Retirement
See also
EJRA procedures
Return to on-site working
Return to on-site working - staff with concerns
Return to work discussions (sickness)
Reward and recognition scheme for academic-related and support staff
Right to work
RTOSW
Back to top
S
Sabbatical leave
(academic staff only)
Safeguarding children and 'at risk' adults
Salary scales
Salary setting
Screening job (see
pre-employment checks
)
Secondments
Security,
Personnel Security Policy
Selection criteria (recruitment), see guidance on
writing a job description
and '
Selecting candidates
'
Self-certification, sickness
Self-employed contractors (or consultants)
Self-Service, see:
HR Self-Service
Senior Appointments Panel
(SAP)
Serious misconduct
Severe Weather Guidance
Sexual assault - guidance for staff
Shared Parental Leave (SPL)
Shortlisting for interview, see: '
Selecting candidates
'
Sickness, managing
Smoking on University premises
Snow, see
Severe weather guidance
Social Media
, see also
Using Social Media in recruitment
Special leave, see
Leave, other reasons
SPL, see
Shared Parental Leave (SPL)
Staff benefits handbook
Staff classification codes
Staff handbook, academic-related
Staff handbook, support staff
Staff immigration team
Staff request
Staff-student relationships
(see also
working with relatives and partners
)
Statutory Sick Pay
Stress, Prevention and management of work-related stress
Support for carers
Support for parents
Supporting staff with disabilities
Back to top
T
Technician Commitment
Templates and forms
Temporary agency staff
Temporary staffing service (manager guide)
Termination of employment
TUPE
Terms and conditions of service handbook (academic-related)
Terms and conditions of service handbook (support staff)
Term-time only workers, calculating holiday entitlement
Thank You Board
Tier 1, 2 and 5 Visas
Time off in lieu [overtime and other compensatory arrangements]
Trade Unions
Training (time off for)
Transfer of Undertakings (Protection of Employment) Regulations (TUPE)
Transport schemes
Back to top
U
UCU
Unauthorised/unexpected absence
Under 18s, employment of
Underfilling of posts
Unpaid Parental Leave
UNISON
Unions
Updates for staff
Back to top
V
Vacancies - internal jobs board
Vacancies in the University
(external)
Vaping (see
statement of no smoking policy
)
Variable hours employees, see '
Employee employment status
'
Variable hours holiday calculator
Variable shift pattern
Variation of Duties Scheme
Vetting (see
Pre-employment checks
)
Violence (see
Domestic violence
)
Visitors
, engagement of (including Visitor agreement template)
Visitatorial Board
Voluntary severance (standard redundancy procedure)
Voluntary Redundancy Scheme (VRS) 2016/17 - now closed. For info speak to your HRBP
Volunteer / Volunteering
Vulnerable groups, safeguarding
(now 'at risk' groups)
Back to top
W
Weather Guidance
(Severe)
Weekends, working on, see
Overtime
Welcome Service, see
information for international staff
'Whistle blowing', see Public interest disclosure
Work permits, see
Staff Immigration Team
Work place relationships, see:
Staff-student relationships
,
W
orking with relatives and partners
Work-related stress, prevention and management of
Working abroad, see
Overseas work
Working from home
Back to top
X
Y
Young people (under 18s), employment of
Back to top
Z
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Start
2
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