The Regulations state that approval may be granted by the head of department for outside work and the holding of outside appointments, eg executive and non-executive directorships, directorships in external organisations, spin-out companies, University subsidiaries and consultancies. The total commitment to such outside work and appointments, without any deduction from salary, must not exceed thirty days in any academic year, for example, October - September. (For a proposed commitment that exceeds thirty days, please see the third paragraph in this section.)
This is not an entitlement and permission might not be given by the head of department, for example, for operational reasons, or if there is a conflict of interest, or a potential conflict of interest, or tension with a sponsor of a research grant.
Approval for cases where the proposed commitment exceeds thirty days may be sought from the divisional board, and if it is approved, a deduction from salary should be made, even if the extra days are unpaid, as the employee will spend fewer days working for the University. For full-time staff it is recommended that heads of division authorise a deduction of a 260th of the employee’s salary for every day worked over 30 days. For part-time staff, they should calculate the hours in the employee’s average working day and multiply that by the hourly rate of pay.
In the Regulation, references to a ‘day’ or ‘days’ should be understood to mean working days. Academic and academic-related staff are required to work such hours as are reasonably required to carry out their duties to the satisfaction of the head of department. However, the notional working day for academic and academic-related staff is 7.5 hours. 7.5 hours should be used as the number of hours in a day if any calculations on the basis of half-days are required. However, the working day should have a maximum length of 12 hours, if the hours are to be worked in one continuous session.
In order to exercise its duty of care, the University will ensure that its employees are observing statutory rest periods each day and each week and taking adequate annual leave.
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