Where a department is restructuring a team and making changes to one or more job descriptions and/or grades, the department should submit all affected job descriptions along with an up to date organisation chart and business case to the reward team before a staff request has been raised for any of the roles. This is because changes in responsibility in one job can have implications for other jobs and so it is important that they are evaluated as a whole to ensure that scores are accurate and consistent. The Reward team will liaise with the department over any changes which are required to job descriptions before they are finalised.
Staff requests should only be submitted once all grades have been confirmed. Where a full HERA analysis has been carried out, the department will be issued with a temporary grading code which should be noted on any subsequent staff request to identify that it does not require grading.