11 December 2020 updates to reflect immigration changes from 1 December 2020 and new 'skilled worker' visa route
25 May 2018 update: please note that the retention periods listed below remain appropriate under GDPR and related UK data protection legislation. As part of University HR's GDPR improvement programme, we are currently reviewing the guidance provided below in light of operational viability. Please check back soon for updates.
In order to comply with data protection requirements, departments and divisions are asked to ensure that they retain records for the time periods indicated in the table below, but for no longer. NB where two separate periods are indicated.
All processing of records should be carried out in accordance with the GDPR and related UK data protection legislation and the University's Policy on Data Protection.
Additional record-keeping responsibilities apply where employees are Skilled Workers or Tier 5 visa holder. Find out more on the Staff Immigration Team website