Statutory Sick Pay (SSP) is paid to eligible employees, regardless of the length of service (but subject to certain exclusions), for up to 28 weeks of sickness in any period of incapacity for work (PIW). This payment is made as part of the University's sick pay scheme, from the first qualifying day.
As per HMRC rules, in order to qualify for SSP, an employee must meet the criteria below:
- the employee must have commenced employment with the University
- sickness days must make up part of a 'period of incapacity for work' (4 or more days)
- SSP can only be paid for an employee’s normal working days
- normal earnings must be above the Lower Earnings Limit (LEL) for National Insurance contributions (NICs)
- the employee cannot have already exhausted their entitlement to SSP for the PIW (28 weeks) - or for a series of linked PIWs (3 years)
- notification of sickness absence must be given within the set time-period (a maximum seven days from the first day of absence). Under University procedures the individual must notify the department on the first day of sickness, and exceptions to this may only be made in exceptional circumstances
- if asked, the employee must provide proof of their incapacity
If the employee does not meet the conditions above, they must be notified and sent the SSP1 form by Payroll to enable them to claim any state benefit to which they may be entitled to.
SSP payments will be made as part of salary and will therefore be liable to tax and national insurance deductions. Employees in receipt of the University’s sick pay or sickness state benefit should not carry out any work duties during this period.
During a period of a phased return to work of an employee, payment of SSP will continue to be made for days not worked (if the entitlement remains to do so).
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