If an employee is leaving the employment of the University any untaken holiday or lieu time should normally be taken prior to the last day of employment, as set out in the contract of employment. It will be at the head of department's discretion to require that any period of outstanding leave is taken during the notice period.
Exceptionally, if an employee has not taken their full holiday entitlement at the time of leaving, accrued holiday pay may be paid, calculated in proportion to the period already worked during the leave year less the value of any days of holiday already taken - bank holidays normally being ignored both in terms of entitlement and days of holiday taken, although care should be taken to ensure that part-time staff are not disadvantaged by this method.
If an employee has taken more than their full holiday entitlement at the time of leaving, calculated in proportion to the period already worked during the leave year, then (provided the employee's contract of employment explicitly allows this, which will not be the case for contracts issued before 1 August 2005) the University may deduct an appropriate sum from the employee's final payment, or alternatively, by mutual agreement, may arrange for the employee to work some or all of these additional days without further pay at a later date.
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