The number of days' paid holiday to which an employee is entitled in each leave year is specified in the contract of employment. For support and academic-related staff, further information is set out in section 3.8 of the staff handbook.
All entitlements are pro-rata for part-time staff.
For staff with less than a year's service, or whose circumstances change during the year (for example, due to a change of hours, or leaving employment) the amount of annual holiday allowed will normally be pro rated based on the relevant period.
Holiday accrual begins from the first day of employment.
Holidays are to be taken at times approved in advance by the Head of Department (who will not unreasonably withhold consent). The normal leave year runs from 1 October to 30 September.
Up to 5 days of any balance of the annual entitlement (pro-rata for part-time staff) may only be carried forward from one year to the next in exceptional circumstances and with the agreement of the Head of Department [during the Coronavirus pandemic additional rules apply - see the relevant section below]. Some departments may operate slightly different annual leave year periods (for example, April to March) due to the nature of the work carried out and/or other external factors. Where the Head of Department agrees to the carry over, the employee should be advised that they must use the carried over leave within the first three months of the new holiday year. They should also be reminded to book all their new entitlement within the holiday year.
For further details on the calculation used to determine the value of a day's holiday pay, please contact firstname.lastname@example.org.