What are Fit Notes?
The ‘Fit Note’ is a statement of fitness for work, which is issued by a doctor to indicate whether the employee is “not fit for work” or "may be fit for work” taking into account the doctor’s recommendations (one of four options listed on the Fit Note). Doctors can also make further comments. The note is additionally used for Social Security and Statutory Sick Pay (SSP) purposes.
During the first six months of sickness, each Fit Note can only cover a maximum period of three months.
How to use the form
Where a “may be fit for work” (taking account of the doctor's advice) Fit Note is issued by the doctor and one of the four options has been selected as a suggestion to facilitate a return to work, for example, a phased return to work, altered hours, amended duties, or workplace adaptations, further discussion with the employee will be necessary to establish appropriate and reasonable measures to assist with the return to work. Advice should be sought from your HR Business Partner and/or the University Occupational Health Service before a return to work can be fully agreed by the department.
The form will indicate the period of time for which this assessment is valid, and whether or not the GP needs to assess the employee’s fitness again at the end of this period. If the statement does not refer to a subsequent consultation date, the employee will normally be expected to resume their usual full duties at the end of the statement period. Any concerns related to the working conditions and duties following the employee’s return to work must be discussed with the University Occupational Health Service.
Further information on adjustments to facilitate a return to work may be found on the University Occupational Health website and in the 'Occupational Health Guidance' document (found on the right- hand side of the page).
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