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Other key policies
Staff Top-Up Fund
Recruitment
Recruitment freeze and Redeployment Protocol
The recruitment process
Planning a recruitment
Who has authority?
Recruitment without advertising
Priority Candidates
Attracting candidates
Selecting candidates
Selection tests
Offering employment
Apprenticeships
Academic recruitment
Academic posts at Oxford
Guide to the appointment of Associate Professors
Academic staffing: further particular templates
Joint appointment procedures
Pre-employment checks
Standard, compulsory checks
New starter health checks
References
Right to work
What is right to work?
How to complete a right to work check
Casual workers
Right to work for Tier 4 student visa holders
Training
Forms and guidance
Additional, role-related checks
DBS checks
Using social media in pre-employment checks
Employment of ex-offenders
Employment status
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Internships
Visitors
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Honorary Research Agreement
Priority Candidates Support Scheme
PCSS Process
Temporary Staffing Service
Contracts
Contract templates
Joint employment contracts
Virtual Recruitment
Advice for virtual panel interviewers
Challenges of virtual interviews
Interview briefing for candidates
Tips for the interviewer
Virtual interview set-up
During Employment
New Ways of Working
New starter arrangements
Induction
Example induction programme
Probation
Reappointment procedure for Associate Professors
Continuous service
Secondments
Hours of work
Part-time workers
Variable work patterns
Leave
Holiday entitlement
Additional annual leave
Holiday calculation
Leave for other reasons
Guidelines for leave for academic staff
Career break
Carers’ leave (unpaid, short-term)
Unauthorised absence
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Parental Bereavement Leave
Family leave
Maternity leave and pay
University's contractual maternity pay scheme
Before the birth
During maternity leave
After maternity leave
Maternity leave checklist (for administrators)
Adoption leave and pay
University's Contractual Adoption Pay Scheme
Before the adoption
During adoption leave
After adoption leave
Adoption leave checklist
Shared Parental Leave (SPL)
Shared Parental Pay (ShPP)
Statutory Shared Parental Leave and Pay
SPL Notifications – Birth
SPL Notifications – Adoption
Responding to notices to book SPL
SPL in touch days
Employment benefits during SPL
Returning to work after SPL
Family leave for academic staff
Paternity leave
Unpaid parental leave
Fertility treatment leave
Framework for academic and research staff
Guidance for PIs
Family leave glossary
The 'Day One' family leave scheme
Flexible working
Informal applications for flexible working
Flexible working - formal scheme
Flexible working - employee guide
Working from home
Apprenticeships
Sickness absence
Sickness absence reporting and record-keeping arrangements
Guidance on sick pay
Return to work (RTW) after sickness absence
Managing sickness cases and other matters
Informal and formal processes for managing sickness absence
Supporting staff with disabilities
Sick leave for academic staff
Grievance Procedures
Disciplinary procedures
Other policies
Academic appraisal
Academic integrity in research
Fixed closure dates
Holding outside appointments
Employment and Career development of research staff
Code of Practice for the employment and career development of research staff
Guidance for Principal Investigators
Checklist for Researchers
Guidance on Mediation
Frequently asked questions about mediation
No Smoking policy
Overseas working
UK-based employees working overseas
Employing overseas residents
Public interest disclosure whistle blowing code of practice
Reorganisation guidelines
Retention periods for University personnel records
Safeguarding code of practice
Disruption to travel guidance
Staff-student relationships
Time off for training
Using Social media
Work-related stress - summary
Information and assistance
Policy on the prevention and management of work-related stress
The HSE management standards
Management guidance - work-related stress
Manager’s checklist for the prevention of work-related stress
Signs and indicators
Staff guidance - work-related stress
Variation of duties
Menopause in the workplace
Working with relatives and partners
Leaving Employment
Redundancy and end of FTC
Redundancy procedure
Calculating voluntary severance payment
Bump severance register
Managing and ending fixed-term contracts
FTC appointment, renewal and extension
FTC regular activities
FTC as end date approaches <2 years
FTC as end date approaches >2 years
Fixed-term employee regulations
Retirement
Support staff retirement
Retirement for staff at grades 6 and 7
Retirement grades 8+
The EJRA
EJRA FAQs
Flexible retirement
Gifts to employees on retirement
Resignation
Apprenticeships - end of contract
Conduct, capability and dismissal
Notice
Career and bridging support
TUPE
Death in service
Reward
Pay structures
Main salary and grading structure
Academic staff pay
Clinical staff pay
National pay negotiations
Pay in Higher Education
Senior staff pay
Allowances and Premiums
Allowances for work performed outside of standard working hours
Market pay
Responsibility allowances
Staff benefits
Benefits of working in Higher Education
Job evaluation (Grading)
Higher Education Role Analysis (HERA)
Grading procedure
Regrading procedure
Raising a staff request
Restructuring
Help and guidance
Generic job descriptions
Grade and category descriptions
Introduction to HERA & job descriptions training
Recognition
Professorial Merit Pay
Professorial merit pay 2022
Recognition of Distinction
Reward and Recognition Scheme
Thank you payment to staff (July 2022)
Thank you payment to staff FAQs
Reward governance and monitoring
Equal pay audits
Gender pay gap reporting
CRSSUO
Senior Appointments Panel
Consultation on payments for examining and supervising
Templates
A-Z
About
About us
Latest news
Circulars
Contacts
HR governance
Personnel committee meeting dates
Personnel committee agendas
HR communications
Updates for staff
Information for staff
Home-working and wellbeing guidance for staff
Staff handbooks
Staff handbook - Support staff
Introduction: Support Staff Handbook
Section 2: Staffing Structure
Section 3: Terms and Conditions of Employment
Section 4: Sickness, Maternity Leave and Leave for Other Reasons
Section 5: Codes of Practice, Policies and Procedures
Section 6: Safety, Welfare, Training and Promotion
Section 7: Amenities
Section 8: Discipline, grievance and employee representation
Section 9: Miscellaneous
Staff handbook - Academic-related staff
Introduction: Academic-Related Staff Handbook
Section 2: Staffing Structure
Section 3: Terms and Conditions of Employment
Section 4: Sickness, Maternity Leave and Leave for Other Reasons
Section 5: Codes of Practice, Policies and Procedures
Section 6: Safety, Welfare, Training and Promotion
Section 7: Amenities
Section 8: Discipline, grievance and employee representation
Section 9: Miscellaneous
Staff benefits
Work-life balance
Work+Family space
Frequently asked questions about W+FS
Speak to an expert at W+FS
Financial benefits
Health and Wellbeing
Travel
Personal and professional development
Discounts
Discount codes
University facilities
Joint committees and staff representation
Agreement on informing and consulting employees
Guidance on informing and consulting staff
Academic and academic-related staff (UCU)
University Support Staff (JCUSS)
Discussion between the University and Trades Unions during the pandemic
Information for research staff
HR Excellence in research
HR excellence in research - downloads
Academic employment
Support for academic staff during the COVID-19 pandemic
Information for parents and carers
Information for parents
Support for carers
Apprenticeships
Domestic Abuse
Other key policies
Staff Top-Up Fund
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Pay structures
Find out more about pay structures for different staff groups at the University
Related links
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