This procedure should be explained to all employees, especially those who are new to the University.
Basic procedures for notification of sickness are outlined in Staff Handbook Section 4 but departments can supplement this with their own specific guidelines, including to whom sickness absences must be reported, relevant contact details and the preferred communication method.
It is the responsibility of the employee to notify their department if they are unable to attend work due to sickness, as soon as possible on the first day of absence. Employees must provide a reason for absence, and where possible give an indication of the date they expect to be back at work. If an employee fails to provide such notification without good reason, sick pay (including payment under the University's scheme) will be withheld.
Employees who work from home or away from the department must follow the normal notification procedures.
Academic staff must notify their department/faculty and their divisional contact, including sickness occurring during vacation time or while the member of staff is on sabbatical leave, even if they are out of Oxford at the time. Academic staff with college appointments must also notify the college.
See also the special provisions that apply to employees with a Tier 2 or Tier 5 visa.
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