Employment of relatives
Candidates for vacancies applying through the e-recruitment system are required to declare whether they are “known to any member of the University who is connected in any way with this post” and, if so, to give details. Recruitment panel members should also be asked to declare any conflict of interest such as would arise should a candidate be a relative or partner.
When it is known, by this or any other route, that a relative or partner of an existing member of staff in the department is a candidate for a job in that department, Council guidance and the Conflict of interest policy apply. In such cases, the related member of staff should not be a member of the selection panel. Where this is not possible, at least one additional independent member of staff should be included on the panel. The potential conflict of interest should be acknowledged and managed according to the Conflict of interest policy.
A note should be sent to the Director of Human Resources confirming that these procedures have been followed, and an acknowledgement received before the offer of the post is made.
The closeness of the relationship requiring the above guidelines to be followed is a matter for local determination taking into account whether the degree of interest between the related members of staff is such that questions of bias could arise. In cases of doubt follow the guidelines above.
In unusual circumstances, such as the sudden absence of a key member of staff, it is recognised that the above guidelines might not be immediately appropriate and the short-term employment of an individual who is already known to the department and may be related to an existing member of staff might be the most effective solution to that difficulty. Such arrangements should be of a limited duration, ie up to a few weeks only.
Find out more about the Conflict of interest policy
Employment of under 18s
If you suspect that an applicant may be under 18 years old, the following must be noted:
School-leaving age: Strict limits apply to the employment of children under 16 years old. No-one of compulsory school-age may be employed by the University. In England, school leavers must do one of the following until they are 18:
- stay in full-time education, eg at a college
- start an apprenticeship or traineeship or
- work or volunteer (for 20 hours or more a week) while in part-time education or training.
Departments must comply with current legislation. If in doubt, seek advice from the last school attended.
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