It is the policy of the University to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all its employees and members. There is a Consultative Committee for Health and Safety, including representatives of the trade unions recognised for this purpose, which continually reviews matters of health, safety and welfare.
However, since no safety policy can be successful without their cooperation, it is equally the policy of the University to ensure that all members of staff are aware of their own duty to exercise care in preventing injury to themselves and to others.
Full details of the University Safety Policy are kept in a red loose-leaf folder in your Departmental Library or convenient alternative location. It comprises the following:
- The University's General Statement of Safety Policy;
- The Departmental Statement of Safety Organization;
- University Policy Statements (formerly Guidance Notes);
- Departmental safety rules and systems of work.
When you join the University you have a duty to read these papers and make sure you are familiar with them. Ignorance of their contents will not be accepted as an excuse in case of accidents or prosecutions. Copies of new Policy Statements are placed on your departmental notice board when they are first issued.
6.1.1 Action in the case of fire or other emergency
Each department has its own procedures to be followed in the case of fire or other emergency. You should ensure that you are familiar with them and that you know what action to take if (a) you discover a fire and (b) you hear a fire alarm.
6.1.2 Accident procedure
You should familiarise yourself with the first aid provision in your department and with the procedures to be followed in the case of accidents requiring more than first aid. Each department is required to keep accident report forms and if you have an accident at work you should immediately notify your Departmental Administrator (or equivalent)* who must then inform the Safety Office so that it may be recorded. Full details of what is required in cases where an accident keeps you away from work are contained in circulars held by your Administrator.
* Note: in some departments, faculties and other units the role of Departmental Administrator may be carried out by an equivalent person with a different title.
6.1.3 Illness or accident at work, and university medical arrangements
The University Occupational Health Service provides specialist occupational health medical advice to all employees of the University and to other members of the University in certain circumstances. The Occupational Health Service does not undertake general practice services, first aid, or emergency treatment. Details of First Aiders, who should be contacted in the first instance, are displayed on departmental notice boards. More detailed information on medical emergencies (including sharps injuries, bites and exposure to infectious material) is located within the University Occupational Health Service website at: https://occupationalhealth.admin.ox.ac.uk/
Note: use of private cars by members of the University for transporting patients and without specific insurance cover for use on university business are covered by the University's insurers, but against third-party claims only. If it is deemed appropriate to use a car, preferably have a person, other than the driver, to accompany the patient. Should this not be possible, the use of a taxi should be considered.
Illness believed to be a direct result of exposure atrelated to work perhaps as a direct exposure to chemicals, other substances, or environmental conditions should be reported without delay to the University Occupational Health Service for appropriate investigation and advice.
Occupationally-related injuries or exposures of medical concern must also be reported to the University Safety Office on the Accident Report Forms in the department concerned as soon after the incident as is reasonable. Certain situations or medical conditions may be reportable to the Health and Safty Executive, via the University Safety Office, under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). Further details are provided in Safety Policy S4/00 'Accident and Incident Reporting'. Certain accidents/incidents require special treatment. Details of First Aiders, who should be contacted in the first instance, are displayed on departmental noticeboards.
In case of emergencies, refer to Medical/First Aid Emergencies.
6.1.4 Overseas travel
Members of the University travelling overseas in the course of their work or going on expeditions may if they wish obtain advice from the Occupational Health Service about the special hazards and the appropriate immunisations. As much notice as possible must be given, as it is often impossible to arrange appropriate protection at short notice.
Only official expeditions will be given medical advice and appropriate medical kits, but at least a term's notice must be given. Please contact the University Exploration Club to discuss the arrangements for obtaining advice.
The University Occupational Health Service does not undertake advice for travellers going on holidays or personal trips or unofficial expeditions. For such advice please consult your general practitioner.